GST Invoice Format in Excel, Word and PDF

• Download Excel(.xlsx)Calculates taxable value, CGST and SGST or IGST, and totals. Includes GST state codes and instructions.
• Download Word(.docx)Blank format to type into and print.
• Download PDF(.pdf)Blank A4 page to fill in by hand.

This is the sample in the Excel file: a sale within Maharashtra, so the invoice charges CGST and SGST. Replace the sample details with your own.

Rule 46 of the CGST Rules lists what a tax invoice must show. Here's where each item goes.

Supplier

Your name, address and GSTIN, with your state and its code. The first two digits of a GSTIN are the state code.

Invoice number and date

A consecutive number of up to 16 characters (letters, numbers, hyphens or slashes), unique within the financial year, and the date of issue.

Place of supply

The state, with its code, where the supply is made. For goods it's usually where they're delivered; for a bill-to/ship-to delivery, the state of the party that ordered them. It decides whether you charge CGST and SGST or IGST.

Bill to and ship to

The buyer's name, address and GSTIN if they're registered, and the delivery address if it differs. For an unregistered buyer and an invoice of ₹50,000 or more, give the delivery address with the state name and code.

HSN or SAC code

HSN for goods, SAC for services. With an aggregate turnover up to ₹5 crore, print 4 digits on invoices to registered buyers; above ₹5 crore, 6 digits on every tax invoice.

Quantity, unit, rate and discount

Quantity and unit for goods, the rate, and any discount given at the time of sale. The taxable value is after the discount.

GST rate and tax

The rate notified for each HSN code, and the tax as CGST and SGST (half the rate each) or IGST (the full rate), plus any cess.

Reverse charge

Whether the recipient pays the tax under reverse charge. For a normal sale, it's No.

Signature

A signature or digital signature of the supplier or a person they've authorised.

Copies

Goods invoices go out in triplicate, marked Original for Recipient, Duplicate for Transporter and Triplicate for Supplier; services invoices in duplicate.

Sources: CGST Rules, rule 46 (CBIC) · CGST Rules, rule 48 (CBIC) · Notification 78/2020-Central Tax (GST portal)

Check the rate for each HSN code

From 22 September 2025 the main GST rates are 5% and 18%, with 40% for specified luxury and sin goods. Use 12% or 28% only for invoices dated before then.

E-invoice, if it applies to you

If your aggregate turnover exceeded ₹5 crore in any financial year since 2017-18, report B2B invoices to an Invoice Registration Portal, which returns an IRN and a signed QR code.

E-way bill for goods over ₹50,000

Generate an e-way bill before goods worth more than ₹50,000 move, and note its number on the invoice.

Sources: PIB: recommendations of the 56th GST Council meeting · Notification 10/2023-Central Tax (GST Council) · IRP advisory: 30-day reporting limit · CGST Rules, rule 138 (CBIC)